An exceptional and successful club depends on everyone's participation!
In addition to the Executive Board, the MOMS Club of Douglassville utilizes coordinator positions to help create a fun and relaxed environment for our membership. This strengthens our club by allowing:Each member to be a little more involved WITHOUT having to give a lo of extra time.Other members that have taken on larger roles to cut back on some of the time they spend doing MOMS Club “work”.Certain activities to be streamlined and to make them run smoother as well as more efficiently.Each job should take NO MORE than 1-2 hours a month to complete, if even that much….some will just be a few calls or emails each month! The following is a list of positions we have or have had in the past. As our needs change, we add and subtract positions to suit the Club.
As coordinator, please feel free to form committees and ask for volunteers…this is EVERYONES’ Club and the more participation there is on everyone’s part, the more we can all enjoy it, and the happier all the members will be from all the involvement!
WE WOULD LIKE ONE POSITION PER MEMBER (i.e., would prefer that one member not volunteer for 2 different coordinator positions) AS A MANAGABLE, BUT VERY IMPORTANT PART OF THE CONTINUING SUCCESS OF ALL OF OUR CLUB! The coordinator positions will be up for a new person at the same time of the Executive Board Members….every July new people will assume the coordinator positions, thus giving everyone a chance to make a difference and bring new ideas to the club! Please consider taking the plunge and volunteering for a coordinator position! We all thank you! And we hope you will get a lot of satisfaction out of it too! Book Club Coordinator: OPEN POSITION! WOULD YOU HELP?· Coordinate book club meetings including location, frequency, time and date.· Maintain a current book club directory – list of books and members interested.· Provide information on book club activities at the monthly membership meeting.· Provides updates for the newsletter (book selected, date, ect) by the 10th of each month. MOMS Annual Dinner/Dance Coordinator – OPEN POSITION! WOULD YOU HELP?· Organize and head the committee for decision making for the annual Couples Dinner/Dance.· Distribute dinner/dance information to club members for a vote.· Report information to the newsletter editor. Craft Coordinator – OPEN POSITION! WOULD YOU HELP?· Coordinate craft activities for the children once a month, whether it’s at the monthly membership meeting (as planned for November and December of 2008), or at a volunteering members’ home, or at The Creative Space in Limerick (first time activity scheduled for 9/24). You don’t have to come up with the craft everytime, although it might be necessary for the first few months until everyone catches on).· On occasion, set up a craft for the moms to complete or even schedule a day a month for a bring your own craft playgroup!· Report the monthly activity to the activities coordinator by the 10th of every month. Advertising / Public Relations Coordinator – OPEN POSITION! WOULD YOU HELP?· Send monthly email to a list of newspapers regarding speaker at monthly membership meeting.· Email churches and newspapers regarding the twice a year clothing sale and the preschool information faire, as well as possible digital billboards, and the channel 3 tv station (all the email addresses and locations and information on the other places will be provided).· Notify newspaper of clothing sale and preschool information sale.· Possibly set up newspaper articles or picture opportunities with Pottstown Mercury, Southern Berks County News and Reading Eagle.· Report to clothing sale coordinator and President. Community Days Coordinator – OPEN POSITION! WOULD YOU HELP?· Once a year, form a committee to man the booth at Community Days (held every year in early September).· Be the liason between the Optimist Club who sponsors Community Days and the MOMS Club.· Work with the East MOMS Club to cover the necessary shifts.· Work with the MVP to make sure the MOMS Club literature and information is available to those attending Community Days.· Reports to the President. Historian – OPEN POSITION! WOULD YOU HELP?· Maintains MOMS Club Scrapbook (with “helpers” to complete the pages highlighting the year).· Bring the album to special events like the MOMS Appreciation Banquet or Open House.· Collects photos form members to add to the scrapbook.· Organizes time and locations where all MOMS Club members can come together and scrap 2 or 4 pages.· Provides information to the activities coordinator and the newsletter editor. Party Coordinator – OPEN POSITION! WOULD YOU HELP?· In charge of the planning committee for our Holiday and special parties. Some examples could be a Back to school party, family picnic, school’s out party, first day of spring (which is also Big Bird’s birthday), Dr. Suess’s birthday, St. Patrick Day, Easter Egg hunt, 4th of July bike parade, Halloween, Thanksgiving potluck, holiday hay ride.· Provides information to the activities calendar by the 10th of every month.· Writes up a description for the newsletter editor. “Mommy” Playgroup Coordinator – OPEN POSTION! WOULD YOU HELP?· Gather ideas and organizes activities for a 1-4 times a month activity for those mothers who has ALL children in school (hiring a babysitter for the event is considered a “no no” according to the bylaws). Examples could be shopping and lunch at the outlets, visiting the farmers market, manicure/pedicures, meet for coffee/breakfast, browse a book store, meet for lunch, take a cooking class, scrapbook class, jewelry class, pottery class, ect. · Ideal member for this position would be one who has ALL of their children in school.· Ideally this position would be be separate from the MOSAC, which would be concentrating exclusively on the school – aged kids activities.· Provides activity information to the Activities coordinator by he 10h of every month. HOOT/HOWL Coordinator – OPEN POSITION! WOULD YOU HELP?· Means “Husbands Who Often Travel” and “Husbands Who Work Late”· Organize monthly (or more than once a month) late afternoon activity – usually potluck dinner/playdate.· Provide activity information to the Activities by the 10th of the month. *Newsletter Editor – Looking for a member to be an understudy for our present editor.· Send reminders for articles, ads, ect. For bi-monthly newsletter.· Collect information from various members, coordinators and other sources for newsletter and edit for input. · Understand and implement International MOMS Club guidelines.· Compile and email newsletter by monthly meeting.· Reports to Secretary. Currently Filled Positions: Villa of Morlatton Coordinator – Lydia R.· Works with the Villa of Morlatton’s activities coordinator to come up with mutually pleasing activities for the Seniors, moms and kids (wih emphasis on the Seniors).· Acts as the contact rsvp for the scheduled activity and provides the activity information to the activities coordinator by the 10th and every month.· Occasionally writes up an explanation of the activities for the newsletter editor or provides pictures of a past event to the editor. Childcare Coordinator – Kathy C.· Assists in organizing monthly childcare during membership meetings.· Provides sign up sheet at monthly meetings to volunteer for childcare.· Maintains sign in sheets, name tags, and nursery log for childcare room. Helping Hands – Marcella K.· Organizes meals for our MOMS in need.· Contacts MOMS in need to determine how we can best help them.· Arranges, via email, help as needed for member in need.· Writes updates for newsletter regarding Helping Hands policies, forms, thank yous, ect. Activities Coordinator – Melissa T.· Collects ideas from all members for activities for the monthly calendar.· Helps promotes events and encourages hosting opportunities.· Provides activity information details and calendar to the newsletter by the 20th of each month.· Is NOT required to attend any/all of these events.· Reports to the President. MOSAC (Moms of School Aged Children) coordinator – Traci H.· Collects ideas from members with school-aged children for the monthly calendar.· Helps promotes events and encourages hosting opportunities.· Provides activity information details and calendar to the Activities Coordinator by the 10th of each month.· Is NOT required to attend any/all of these events.· Reports to the President. Secret Sister Coordinator – Zabrina G.· Organizes and plans annual Secret Sister and Reveal· Coordinates selection of annual Secret Sisters.· Compiles and distributes Secret Sister Questionnaire.· Handles inquires and issues arising from low participation. Clothing and Equipment Sale Coordinator – Jen B.· Coordinates and organizes the semi-annual Clothing and Equipment Sale every fall and spring. A detailed manual comes with the position!· Reports to the MVP. Bake Sale Coordinator – Nicole A.· Organizes and coordinates the bake sales for the semi-annual Clothing and Equipment Sale and he Preschool Faire in January and strive for 100% participation from the club.· Collects the money to be turned into the Treasurer. Babysitting Coop Coordinator – Misty H.· Keeps track of babysitting coop points.· Introduces and explains coop to new and existing members who are interested in participating.· Insures liability form and emergency information is completed for each family.· Reports updates to newsletter editor by the 20th of every month. Playgroup Coordinator – Jenny J.· Explains the playgroup procedures to new and existing members who would like to join an age-based playgroup.· Assigns each member to an age-appropriate playgroup.· Provides updates to the newsletter editor by the 20th of each month as needed. Scrapbook Coordinator – Jen D.· Organizes and coordinates scrapbook opportunities for us to enjoy.· Provides updates to the newsletter editor by the 20th of each month. F.A.T. (Fit and Trim) Coordinator – Deanne C.· Coordinates exercise activities for the club, such as hikes, stroller walks, yoga class, ect.· Set up various speakers regarding health, nutrition and fitness.· Provides updaes to the newsletter editor by the 20th of each month. 
